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West Fork Council Minutes November 2013

2

November 20, 2013 by wcobserver

MINUTES

Regular Council Meeting

November 12, 2013

 

INVOCATION was given by Reverend Helms with the White River Pentecostal Church, West Fork, followed by the PLEDGE OF ALLEGIANCE.

 

CONVENED at 6:30 PM

MEMBERS PRESENT: Charlie Rossetti (acting as Pro Tempore), Ed Stout, Mike Nelson, Julie Shafer, Anita Lowry, Bill Sergeant, Shane Donahue, City Attorney Tom Kieklak, City Clerk Marsha Hungate

MEMBERS ABSENT:

Sarah Setzer, Mayor Frances Hime

 

Charlie Rossetti announced that the City has received a letter of resignation from Mayor Frances Hime, and asked for a motion to amend the Agenda to take into consideration the letter of resignation of Mayor Hime.

MOTION made by Shafer to amend the Agenda to take into consideration the resignation of Mayor Frances Hime.

2nd by Stout

MOTION CARRIED

 

Charlie Rossetti then read the letter of resignation

 

MOTION made by Shafer to accept the resignation of Mayor Frances Hime.

2nd by Sergeant

ROLL CALL VOTE:

Donahue – YES

Setzer – ABSENT

Rossetti – YES

Stout – YES

Shafer – YES

Lowry – YES

Sergeant – YES

Nelson – YES

MOTION CARRIED

 

MOTION made by Shafer to send Mayor Hime a letter of appreciation from the Council.

2nd by Sergeant

MOTION CARRIED

 

MOTION made by Shafer to declare a vacancy and appoint someone.

2nd by Donahue

Unapproved page 2 of 6

 

MOTION CARRIED

 

Attorney Tom Kieklak advised the Council that a special election will need to be called since there are more than six (6) months left in the Mayor’s term. He advised that tonight Charlie Rossetti, as Pro Tempore, is able to Chair the meeting. He suggested that the Council appoint an Interim Mayor.

 

MOTION made by Donahue to add to New Business #1 the discussion of a replacement for Mayor Hime, to act as Interim Mayor until a special election is called.

2nd by Nelson

ROLL CALL VOTE:

Donahue – YES

Stout – YES

Shafer – NO

Lowry – NO

Sergeant – YES

Nelson – YES

Rossetti – ABSTAINED

MOTION FAILED

 

Attorney Kieklack advised the Council that they can discuss it now and take care of it. He advised that the person chosen will hold the Mayor’s position until a special election is completed, and a Mayor is elected. They will have all mayoral powers.

 

MOTION made by Stout to nominate Charlie Rossetti for Interim Mayor of West Fork.

2nd by Sergeant

MOTION CARRIED, unanimously by all present. Let the record show that Rossetti did not vote. Setzer was ABSENT.

 

Attorney suggested having him sworn in. At this time, Judge Jones was brought in from the courtroom and Charlie Rossetti was sworn in as Interim Mayor of the City of West Fork.

 

ADOPTION OF THE AGENDA:

With Items #1 and #3 being items brought forth by Mayor Hime, a MOTION was made by Donahue to table those items.

2nd by Shafer

MOTION CARRIED

 

APPROVAL OF MINUTES:

MOTION made by Shafer to approve the October, 2013 minutes.

2nd by Stout

MOTION CARRIED

                                                                                                Unapproved page 3 of 6

 

REPORTS:

1. Court – Pauletta advised the new Debit Card Collection system was working well. Approximately 25% of fines are now paid online.

2. Library– Mayor Rossetti showed an architectural drawing of a 4200 sq ft addition to the library, and advised that there are works underway by Librarian Joan Bachman, Kay Rossetti, and himself, to explore grants, and also a possibility of complete funding through the Wal-Mart Foundation and/or through grants. Somewhere in the vicinity of $700,000.

3. Planning Commission – no report-no actions taken

4. Police Department – no comments or actions taken

5. Streets and Utilities – no comments or actions taken

6. Parks – no comments or actions taken

7. Renewable Resource Center – no comments or actions taken

8. Fire – no comments or actions taken

9. Treasurer Kristie advised the Council that she was unaware of any vacation time for the Mayor position, since it was a part-time position, and would like clarification from the Council. Attorney Kieklak suggested they look into the policies before addressing that issue, or making a decision regarding it.

Kristie requested that all Comp time owed to employees be paid. Nelson asked how much the amount will be. Kristie told them approximately $43,000 will bring the comp time to zero (0), not including the Police Department, those amounts weren’t available at this time. She stated the money would come from each departments reserves, and that it was not budgeted at this time.

Nelson voiced his concern over the amount, and voiced his displeasure, calling it poor management for allowing this accumulation to occur.

MOTION made by Shafer to pay in full all comp time owed.

2nd by Donahue

MOTION CARRIED with one Nelson voting AGAINST.

 

OPEN FORUM FROM THE PUBLIC:

 

Mr. Echols – RE: OLD BUSINESS Item #4  Proposed Ordinance to make Butch Bartholomew the Business Mgr (Sergeant). Mr. Echols asked the Council to table the proposed ordinance, stating the following via a hand-out to the Council, and verbally spoken:

1/ What is the need for the Ordinance?

2/ How much will it cost the city?

3/ What would the duties of the Mayor become?

4/ What are Mr. Bartholomew’s qualifications?

5/ Should the City advertise for the position?

6/ What is the rush?

He is quoted as saying “Let us not make the same mistake as the U.S.Congress, ‘Pass it, then you will know what’s in the bill’ “

Unapproved page 4 of 6

 

Paul Libor – addressed the Council RE: Trash-A-Way. He feels the franchise fee needs to be re-assessed. West Fest only had one dumpster, which has been the trade for them not paying a franchise fee.

 

OLD BUSINESS:

1. Planning Area Boundary Ordinance: Resolution to Adopt Ordinance #436 Resolution #2013-09. The Planning Commission passed the Ordinance at the last Special Meeting they held, it’s been signed by the Chair, and now needs to be passed by the Council.

MOTION made by Shafer to suspend the rule to read by Title only Ordinance #436. 2nd by Stout

ROLL CALL VOTE:

Shafer – YES

Sergeant – YES

Donahue – YES

Nelson – YES

Lowry – YES

Stout – YES

MOTION CARRIED

 

MOTION made by Stout to pass Ordinance #436

2nd by Shafer

ROLL CALL VOTE:

Shafer – YES

Sergeant – YES

Donahue – YES

Nelson – YES

Lowry – YES

Stout – YES

MOTION CARRIED

 

2. Policy for Comp Time – Tabled A meeting with Dept Heads and Mike Nelson will be called to discuss this and brought to the December Council Meeting

3. Organizational Chart for Supervision Tabled

4. Ordinance to make Butch Bartholomew the Business Mgr. (Sergeant)

     No Ordinance was submitted for the Council Packet

MOTION made by Sergeant to table this item

2nd by Stout

MOTION CARRIED

 

OPEN FORUM:

 

Brad Hardin presented the Council with a hand-out, and spoke to the Council about

Unapproved page 5 of 6

 

The Fire Dept. suggesting his hope that time will be spent on finding money to allocate for the Fire Department, stressing the need for a good Fire Department.

 

NEW BUSINESS:

1. POLICE COMMISSION NOMINEES: Craig Stout and Jeff Baker.

Chief Collins commended and recommends both to the Commission.

MOTION made by Shafer to approve Craig Stout to the West Fork Police Commission.

2nd by Lowry

MOTION CARRIED

 

MOTION made by Shafer to approve Jeff Baker to the West Fork Police Commission.

2nd by Nelson

MOTION CARRIED

Nelson advised this changes the number of Commissioners from 3 to 5 members now.

Chief Collins was asked to notify the City Clerk of meeting dates and times so that they can be put on the calendar.

 

2. PLANNING COMMISSION NOMINEES: Joan Wright and Robin Wilson (Planning Commission has unanimously approved its second nomination of Wilson.

It was clarified by members of the Planning Commission present that there had not been a second approval by the Planning Commission. Chairman Mike Landa confirmed that she had NOT been approved a second time. Cleta Terhune had applied, and the Planning Commission had approved her application to go to the Mayor for approval. Ms. Terhune advised the Council that she had been told by the Mayor that the 2 positions had been filled. It was decided that tonight, a vote would be taken only regarding Joan Wright’s application. Shafer requested that the Planning Commission nominate another candidate for discussion and possibly think of having someone from outside the city limits for approval at the December meeting. Mr. Echols advised that was on the November Planning Commission Agenda.

MOTION made by Nelson to accept and approve Joan Wright for the Planning Commission

2nd by Shafer

MOTION CARRIED

 

3. FOIA MASTER LIST – Policy for using the FOIA Master List for notification

City Clerk Hungate presented to the Council a written policy/procedure for approval.

MOTION made by Shafer to accept the FOIA policy/procedure presented to Council.

2nd by Stout

MOTION CARRIED

 

4. BUDGET (COUNCIL)

Treasurer, Kristie Drymon advised the Council that a decision needs to be made regarding insurance. The current insurance carrier has offered an early renewal of

Unapproved page 5 of 6

 

December 1, 2013 with an 8.1% increase. Accepting this renewal means we will start our coverage December 1, 2013 rather than February 2014. Our co-pays and deductibles will remain the same as they are now. For budget purposes we need to be thinking and decide about whether to keep employee and family coverage.

MOTION made by Nelson to take the early renewal offered and keep the coverage as is  until April 1, 2014, and give the Council time to examine it more closely.

2nd by Shafer

MOTION CARRIED

 

OPEN FORUM:

 

Paul Libor requested we check into a better PA system

Steve Winkler spoke regarding Butch Bartholomew’s job performance, voicing his opinion that he needs to be fired.

Mike Landa, Chairman of the Planning Commission spoke in favor of Butch Bartholomew.

Carl Underhill spoke against Steve Winkler.

Joe Toher spoke saying Mr. Winkler has a “loose interpretation with the truth”. He spoke his concern about the way Mr. Winkler characterizes issues, especially in public meetings.

 

MOTION made by Shafer to adjourn

2nd by Donahue

MOTION CARRIED

 

 

 

 

_______________________________             ________________________________

City Clerk- Marsha Hungate                          Mayor Charlie Rossetti

 

 

 

_______________________________              ________________________________

DATE                                                                  DATE

   

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2 comments »

  1. Paul Libor says:

    It was kinda funny that nothing was mentioned about the price that one dumpster cost the citizens of west Fork for West Fest. They didn”t want to tell you that it costs the citzens aprox. $5000.00 to ten thousand for that dumpster for two days
    You see…Trash away is suppose to pay a franchise fee,But, Butch said no… because because they give us dumpsters for West Fest Its a deal for some one……… Don”t ask me what he told the city council about cutting the grass between home town food and and Jakes pizza for the last umteen years with city equipment and man power. our taxs dollar going down the tube but don” forget there is a movement to put him back in charge of the city Paul

  2. Leslie Scates says:

    Interesting to me that Mrs. Hungate left out of the meeting minutes that City Attorney Kieklack told her that even though the City Council approved the FOIA policy, she did not have to follow it for Special Meetings, her choice.

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